1. Scope
Noventiz and Noventiz Dual GmbH (“We”, “Us”, “Our”) respects your privacy and is committed to protecting your personal
data.
This policy explains how Reconomy collects, processes and shares your personal data.
This privacy notice applies to the processing of your personal data when you visit our website www.noventiz.de, when you
contact us by e‑mail, post or telephone, when we subsequently provide services to you or when you are providing services to
us.
2. Definitions
“Data Protection Laws”
Means applicable law and regulatory requirements relating to the processing, privacy and use
of personal data and protection of individuals, including, but not limited to.
(i) Regulation (EU) 2016/679 (“GDPR”)
(ii) Regulation (EU) 2016/679 (“GDPR”) as incorporated into domestic UK law by the
European Union (Withdrawal Agreement) Act 2020 and amended by The Data
Protection, Privacy and Electronic Communications (Amendments etc.) (EU Exit)
Regulations 2020 (together the “UK GDPR”).
(iii) any legislation enacted in the country of establishment1 of the data controller in
respect of the protection of personal data or any corresponding or equivalent
national laws or regulations.
all as amended, updated, or replaced from time to time;
“Personal Data”
Means any information relating to an identified or identifiable natural person, who can be
identified, directly or indirectly, such as a name, identification number, location, online
identifier.
3. Our Contact Details
Noventiz and Noventiz Dual GmbH
Hermann-Heinrich-Gossen-Straße 3
50858 Cologne
Tel. No.: +49/(0)221/800 158 70
Email: Datenschutz-DSB01@noventiz.de
4. Type of Personal Data we Collect
The personal data we currently collect may include the following:
- Contact details, including your name, job title, address, e‑mail address and phone number
- Demographic information, such as postcode, preferences and interests
- Financial and credit card information
- IP address
- Website usage data, such as duration of visit, browser and operating system used, referrer URL, time of server request and content retrieved
- Information relevant to your enquiry
- Information relating to your job application (educational background, employment background , job qualifications/skills , CV/resume or transcripts, and any supporting documentation attached to your resume, such as copies of certificates,
passport, cover letters, etc. ) - Information pertaining to special offers and surveys
- Social media interactions
5. How we get your Personal Data and why we have it
Most of the personal data we process is provided to us directly by you for one of the following reasons, in accordance with a lawful basis described in Section 6:
- To fulfil any contracts entered into between you and us, including processing any payments.
- To provide you with information about our products and services that you request from us.
- To respond to an enquiry or request from us.
- You wish to attend, or have attended, an event.
- To send you promotional emails or mailings, or to call you, about products, services and offers that we think might be relevant to you.
- To contact you for market research purposes.
- To ask you to complete customer satisfaction surveys to assist us in improving our products and services.
- To subscribe to our newsletter.
- You have applied for a job or secondment with us.
When you are applying for a job, we collect personal data about you from the following sources:
- You, the candidate, via an online job site, career site, email, in person at video interviews, and/or by any other method.
- From those who referred you.
- Trusted third-party vendors who recommend you as a candidate.
- From publicly accessible sources, such as LinkedIn or source boosters.
We also receive personal data indirectly when you visit our website, for the following reasons:
- To customise the website for you.
- To measure or understand the effectiveness of advertising we serve to you and others, and to deliver relevant advertising to you.
- To administer the website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.
- To make the site easier to visit again and more useful to you through the use of cookies.
6. Why we share your information
We may share your information with third parties in the following scenarios:
- To provide goods or services to fulfil contractual obligations, for example, with transport, shipping or payment service
providers. - If we are obliged to do so by law, by court order or due to an enforceable official order.
- To enable other companies within the Reconomy Group to fulfil contractual obligations or provide information to you about similar products or services which you have requested, or which we think may be relevant for you, we will share
your information with other companies within the Reconomy Group. - To provide you, or permit carefully selected third parties to provide you, by telephone, post or email, with information about other goods and services that are similar to those that you have already purchased or enquired about.
- To provide you with targeted information about services or products, so you get relevant messages from us.
In the event that we transfer your personal data to a data processor, we will ensure that a data processing agreement (DPA) is
in place.
7. Lawful Basis for Processing
Under Data Protection Laws, the lawful bases we rely on for processing this information are:
- We have a contractual obligation: We process your personal data to fulfil contractual obligations.
- We have a legal obligation: We are obligated to retain certain information due to legal requirements, such as for tax and
business regulations. - We have a legitimate interest.
The legitimate interests can be our own interests or the interests of third parties. When necessary, we will conduct a Legitimate Interests Assessment, in order to consider the impact that any processing activities could have on individuals,
including in the following scenarios:
- Promotion of our offers and services;
- Analysis of the use of our website;
- Recruitment;
- Social media engagement analysis;
- Ensuring the confidentiality and integrity of our IT systems; and
- Cooperation with authorities. - You have given consent.
If you have given us explicit consent to process your personal data, we will process it within that scope and based on your
consent. Your consent might refer to, for example, sending a newsletter. You can remove your consent at any time. You can do this by contacting Datenschutz-DSB01@noventiz.de.
We may utilize Artificial Intelligence (AI) technologies to enhance our services and internal operations. When doing so, we are committed to protecting your personal data with the highest standards of security and privacy. All AI systems used within our company operate under strict data protection protocols and are designed to process data in compliance with applicable Data Protection Legislation.
Any data processed by AI systems is handled in a secure, access-controlled environment and is used solely for the purposes explicitly stated in this Privacy Policy. We implement appropriate technical and organizational safeguards to
ensure that your personal information remains confidential, protected, and is never repurposed for unauthorized AI training or profiling.
8. How we store your Personal Information
We have implemented appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, unauthorised change or damage. All personal data we collect will be stored on our secure servers. All electronic transactions entered into via our website will be protected by SSL encryption technology.
We will store your personal information for as long as necessary to fulfil the purposes for which we collect the personal data, in accordance with our legal obligations and legitimate business interests.
We may also store your personal data collected through the recruitment process for future roles that may become available, based on your consent and unless you choose otherwise.
We may retain any personal data to investigate or defend claims against us, or to prosecute or bring claims against you, us or
any third party.
9. Your Data Protection Rights
Data protection
The operators of this website and its pages take the protection of your personal data very seriously. Hence, we handle your personal data as confidential information and in compliance with the statutory data protection regulations and this Data Protection Declaration.
Whenever you use this website, a variety of personal information will be collected. Personal data comprises data that can be used to personally identify you. This Data Protection Declaration explains which data we collect as well as the purposes we use this data for. It also explains how, and for which purpose the information is collected.
We herewith advise you that the transmission of data via the Internet (i.e., through e‑mail communications) may be prone to security gaps. It is not possible to completely protect data against third-party access.
Information about the responsible party (referred to as the “controller” in the GDPR)
The data processing controller on this website is:
Noventiz und Noventiz Dual GmbH
- Der Geschäftsführer -
Hermann-Heinrich-Gossen-Straße 3
50858 Köln
Phone: +49/(0)221/800 158 70
E‑mail: info@noventiz.de
The controller is the natural person or legal entity that single-handedly or jointly with others makes decisions as to the purposes of and resources for the processing of personal data (e.g., names, e‑mail addresses, etc.).
Storage duration
Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for which it was collected no longer applies. If you assert a justified request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial law retention periods); in the latter case, the deletion will take place after these reasons cease to apply.
General information on the legal basis for the data processing on this website
If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9 (2)(a) GDPR, if special categories of data are processed according to Art. 9 (1) DSGVO. In the case of explicit consent to the transfer of personal data to third countries, the data processing is also based on Art. 49 (1)(a) GDPR. If you have consented to the storage of cookies or to the access to information in your end device (e.g., via device fingerprinting), the data processing is additionally based on § 25 (1) TDDDG. The consent can be revoked at any time. If your data is required for the fulfillment of a contract or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, if your data is required for the fulfillment of a legal obligation, we process it on the basis of Art. 6(1)© GDPR. Furthermore, the data processing may be carried out on the basis of our legitimate interest according to Art. 6(1)(f) GDPR. Information on the relevant legal basis in each individual case is provided in the following paragraphs of this privacy policy.
Designation of a data protection officer
We have appointed a data protection officer.
Noventiz und Noventiz Dual GmbH
- Die Datenschutzbeauftragte -
Hermann-Heinrich-Gossen-Straße 3
50858 Köln
Phone: +49/(0)221/800 158 70
E‑mail: Datenschutz-DSB01@noventiz.de
Information on data transfer to the USA and other non-EU countries
Among other things, we use tools of companies domiciled in the United States or other from a data protection perspective non-secure non-EU countries. If these tools are active, your personal data may potentially be transferred to these non-EU countries and may be processed there. We must point out that in these countries, a data protection level that is comparable to that in the EU cannot be guaranteed. For instance, U.S. enterprises are under a mandate to release personal data to the security agencies and you as the data subject do not have any litigation options to defend yourself in court. Hence, it cannot be ruled out that U.S. agencies (e.g., the Secret Service) may process, analyze, and permanently archive your personal data for surveillance purposes. We have no control over these processing activities.
Revocation of your consent to the processing of data
A wide range of data processing transactions are possible only subject to your express consent. You can also revoke at any time any consent you have already given us. This shall be without prejudice to the lawfulness of any data collection that occurred prior to your revocation.
Right to object to the collection of data in special cases; right to object to direct advertising (Art. 21 GDPR)
IN THE EVENT THAT DATA ARE PROCESSED ON THE BASIS OF ART. 6(1)(E) OR (F) GDPR, YOU HAVE THE RIGHT TO AT ANY TIME OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA BASED ON GROUNDS ARISING FROM YOUR UNIQUE SITUATION. THIS ALSO APPLIES TO ANY PROFILING BASED ON THESE PROVISIONS. TO DETERMINE THE LEGAL BASIS, ON WHICH ANY PROCESSING OF DATA IS BASED, PLEASE CONSULT THIS DATA PROTECTION DECLARATION. IF YOU LOG AN OBJECTION, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA, UNLESS WE ARE IN A POSITION TO PRESENT COMPELLING PROTECTION WORTHY GROUNDS FOR THE PROCESSING OF YOUR DATA, THAT OUTWEIGH YOUR INTERESTS, RIGHTS AND FREEDOMS OR IF THE PURPOSE OF THE PROCESSING IS THE CLAIMING, EXERCISING OR DEFENCE OF LEGAL ENTITLEMENTS (OBJECTION PURSUANT TO ART. 21(1) GDPR).
IF YOUR PERSONAL DATA IS BEING PROCESSED IN ORDER TO ENGAGE IN DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR AFFECTED PERSONAL DATA FOR THE PURPOSES OF SUCH ADVERTISING AT ANY TIME. THIS ALSO APPLIES TO PROFILING TO THE EXTENT THAT IT IS AFFILIATED WITH SUCH DIRECT ADVERTISING. IF YOU OBJECT, YOUR PERSONAL DATA WILL SUBSEQUENTLY NO LONGER BE USED FOR DIRECT ADVERTISING PURPOSES (OBJECTION PURSUANT TO ART. 21(2) GDPR).
Right to log a complaint with the competent supervisory agency
In the event of violations of the GDPR, data subjects are entitled to log a complaint with a supervisory agency, in particular in the member state where they usually maintain their domicile, place of work or at the place where the alleged violation occurred. The right to log a complaint is in effect regardless of any other administrative or court proceedings available as legal recourses.
Right to data portability
You have the right to have data that we process automatically on the basis of your consent or in fulfillment of a contract handed over to you or to a third party in a common, machine-readable format. If you should demand the direct transfer of the data to another controller, this will be done only if it is technically feasible.
Information about, rectification and eradication of data
Within the scope of the applicable statutory provisions, you have the right to demand information about your archived personal data, their source and recipients as well as the purpose of the processing of your data at any time. You may also have a right to have your data rectified or eradicated. If you have questions about this subject matter or any other questions about personal data, please do not hesitate to contact us at any time.
Right to demand processing restrictions
You have the right to demand the imposition of restrictions as far as the processing of your personal data is concerned. To do so, you may contact us at any time. The right to demand restriction of processing applies in the following cases:
- In the event that you should dispute the correctness of your data archived by us, we will usually need some time to verify this claim. During the time that this investigation is ongoing, you have the right to demand that we restrict the processing of your personal data.
- If the processing of your personal data was/is conducted in an unlawful manner, you have the option to demand the restriction of the processing of your data instead of demanding the eradication of this data.
- If we do not need your personal data any longer and you need it to exercise, defend or claim legal entitlements, you have the right to demand the restriction of the processing of your personal data instead of its eradication.
- If you have raised an objection pursuant to Art. 21(1) GDPR, your rights and our rights will have to be weighed against each other. As long as it has not been determined whose interests prevail, you have the right to demand a restriction of the processing of your personal data.
If you have restricted the processing of your personal data, these data – with the exception of their archiving – may be processed only subject to your consent or to claim, exercise or defend legal entitlements or to protect the rights of other natural persons or legal entities or for important public interest reasons cited by the European Union or a member state of the EU.
SSL and/or TLS encryption
For security reasons and to protect the transmission of confidential content, such as purchase orders or inquiries you submit to us as the website operator, this website uses either an SSL or a TLS encryption program. You can recognize an encrypted connection by checking whether the address line of the browser switches from “http://” to “https://” and also by the appearance of the lock icon in the browser line.
If the SSL or TLS encryption is activated, data you transmit to us cannot be read by third parties.
10. EU & UK Representation
Where a UK-established Reconomy entity is processing and monitoring the personal data of individuals in the EU, and is required by Data Protection Laws to designate an EU Representative, the following person is hereby appointed:
Managing Director
Cycleon B.V.
Vliegend Hertlaan 71 14e etage
3526 KT Utrecht
Netherlands
Tel: +31 30 299 5500
Where an EU-established Reconomy entity is processing and monitoring the personal data of individuals in the UK, and is required by Data Protection Laws to designate a UK Representative, the following person is hereby appointed:
Company Secretary
Reconomy (UK) Limited
Kelsall House
Stafford Court
Stafford Park 1
11. Use of Cookies
This website uses cookies.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used to make a user’s experience more efficient, as well as to provide information to the owners of the site. You can find more information about cookies at: www.allaboutcookies.org, www.youronlinechoices.eu and for a video about cookies visit policies.google.com/technologies/cookies.
We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information that you’ve provided to them or that they’ve collected from your use of their services.
The law states that we can store cookies on your device if they are strictly necessary for the operation of this site. For all other types of cookies we need your permission.
This site uses different types of cookies. Some cookies are placed by third party services that appear on our pages.
You can at any time change or withdraw your consent from the Cookie Declaration on our website. If you have any issues regarding your consent, email us at Datenschutz-DSB01@noventiz.de.
The cookies used on our website have been categorised as follows, unless otherwise stated data is processed on the basis of Art. 6 Para. 1.1 GDPR.
- Category 1: Necessary
Necessary cookies help make a website usable by enabling basic functions like page navigation and access to secure areas of the website. The website cannot function properly without these cookies. - Category 2: Statistics
Statistic cookies help website owners to understand how visitors interact with websites by collecting and reporting information anonymously. - Category 3: Preferences
Preference cookies enable a website to remember information that changes the way the website behaves or looks, like your preferred language or the region that you are in. - Category 4: Marketing
Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third party advertisers. The legal basis for the processing of personal data in connection with Targeting Cookies or Advertising Cookies (if any) is Art. 6 Para. 1.1 GDPR. - Category 5: Unclassified
Unclassified cookies are cookies that we are in the process of classifying, together with the providers of individual cookies.
12. Cookies we use and why
Cookies
Our websites and pages use what the industry refers to as “cookies.” Cookies are small data packages that do not cause any damage to your device. They are either stored temporarily for the duration of a session (session cookies) or they are permanently archived on your device (permanent cookies). Session cookies are automatically deleted once you terminate your visit. Permanent cookies remain archived on your device until you actively delete them, or they are automatically eradicated by your web browser. Cookies can be issued by us (first-party cookies) or by third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services of third-party companies into websites (e.g., cookies for handling payment services). Cookies have a variety of functions. Many cookies are technically essential since certain website functions would not work in the absence of these cookies (e.g., the shopping cart function or the display of videos). Other cookies may be used to analyze user behavior or for promotional purposes. Cookies, which are required for the performance of electronic communication transactions, for the provision of certain functions you want to use (e.g., for the shopping cart function) or those that are necessary for the optimization (required cookies) of the website (e.g., cookies that provide measurable insights into the web audience), shall be stored on the basis of Art. 6(1)(f) GDPR, unless a different legal basis is cited. The operator of the website has a legitimate interest in the storage of required cookies to ensure the technically error-free and optimized provision of the operator’s services. If your consent to the storage of the cookies and similar recognition technologies has been requested, the processing occurs exclusively on the basis of the consent obtained (Art. 6(1)(a) GDPR and § 25 (1) TDDDG); this consent may be revoked at any time. You have the option to set up your browser in such a manner that you will be notified any time cookies are placed and to permit the acceptance of cookies only in specific cases. You may also exclude the acceptance of cookies in certain cases or in general or activate the delete-function for the automatic eradication of cookies when the browser closes. If cookies are deactivated, the functions of this website may be limited. Which cookies and services are used on this website can be found in this privacy policy.Consent with Cookiebot
Our website uses consent technology from Cookiebot to obtain your consent to the storage of certain cookies on your end device or for the use of certain technologies and to document this in a data protection-compliant manner. The provider of this technology is Cybot A/S, Havnegade 39, 1058 Copenhagen, Denmark (hereinafter “Cookiebot”). When you enter our website, a connection is established with the Cookiebot servers to obtain your consent and provide you with other explanations regarding the use of cookies. Cookiebot will then store a cookie in your browser to identify the consent you have given or its revocation. The data collected in this way is stored until you request us to delete it, delete the Cookiebot cookie itself or the purpose for which the data is stored no longer applies. Mandatory legal storage obligations remain unaffected. Cookiebot is used to obtain the legally required consent for the use of cookies. The legal basis for this is Art. 6(1)© GDPR.Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.Contact form
If you submit inquiries to us via our contact form, the information provided in the contact form as well as any contact information provided therein will be stored by us in order to handle your inquiry and in the event that we have further questions. We will not share this information without your consent. The processing of these data is based on Art. 6(1)(b) GDPR, if your request is related to the execution of a contract or if it is necessary to carry out pre-contractual measures. In all other cases the processing is based on our legitimate interest in the effective processing of the requests addressed to us (Art. 6(1)(f) GDPR) or on your agreement (Art. 6(1)(a) GDPR) if this has been requested; the consent can be revoked at any time. The information you have entered into the contact form shall remain with us until you ask us to eradicate the data, revoke your consent to the archiving of data or if the purpose for which the information is being archived no longer exists (e.g., after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions, in particular retention periods.Request by e‑mail, telephone, or fax
If you contact us by e‑mail, telephone or fax, your request, including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We do not pass these data on without your consent. These data are processed on the basis of Art. 6(1)(b) GDPR if your inquiry is related to the fulfillment of a contract or is required for the performance of pre-contractual measures. In all other cases, the data are processed on the basis of our legitimate interest in the effective handling of inquiries submitted to us (Art. 6(1)(f) GDPR) or on the basis of your consent (Art. 6(1)(a) GDPR) if it has been obtained; the consent can be revoked at any time. The data sent by you to us via contact requests remain with us until you request us to delete, revoke your consent to the storage or the purpose for the data storage lapses (e.g. after completion of your request). Mandatory statutory provisions – in particular statutory retention periods – remain unaffected.13. Lodging a Complaint
If you are dissatisfied with our actions and wish to make a complaint, this should be made in writing to:
Noventiz GmbH
Hermann-Heinrich-Gossen-Straße 3
50858 Köln, Deutschland
Email: datenschutz-dsb01@noventiz.de
If you would like to make a complaint to the Reconomy Group:
Email: gdpr@reconomy.com
You also have the right to lodge a complaint with your local Supervisory Authority (“SA”) if you are unhappy with how we have used your data. A list of EU SAs is maintained by the European Data Protection Board (EDPB) and can be accessed here https://www.edpb.europa.eu/about-edpb/about-edpb/members_de.
The local data protection authority can be found here:
Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen
Postfach 20 04 44
40102 Düsseldorf
Telefonzentrale: +49 (0)211 / 38424 – 0
E‑Mail: poststelle@ldi.nrw.de
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113 or 01625 545 745
Email: enquiries@ico.org.uk
Website: https://www.ico.org.uk
14. Hosting
We are hosting the content of our website at the following provider:
External Hosting
This website is hosted externally. Personal data collected on this website are stored on the servers of the host. These may include, but are not limited to, IP addresses, contact requests, metadata and communications, contract information, contact information, names, web page access, and other data generated through a web site.
The external hosting serves the purpose of fulfilling the contract with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of secure, fast, and efficient provision of our online services by a professional provider (Art. 6(1)(f) GDPR). If appropriate consent has been obtained, the processing is carried out exclusively on the basis of Art. 6 (1)(a) GDPR and § 25 (1) TDDDG, insofar the consent includes the storage of cookies or the access to information in the user’s end device (e.g., device fingerprinting) within the meaning of the TDDDG. This consent can be revoked at any time.
Our host(s) will only process your data to the extent necessary to fulfil its performance obligations and to follow our instructions with respect to such data.
We are using the following host(s):
treck.net
Katharina Treck
Bornenkamp 18
59757 Arnsberg
info@treck.de
Data processing
We have concluded a data processing agreement (DPA) for the use of the above-mentioned service. This is a contract mandated by data privacy laws that guarantees that they process personal data of our website visitors only based on our instructions and in compliance with the GDPR.
15. Changes to our Privacy Notice & Cookie Policy
Any changes we make to our Privacy Notice in the future will be posted on this page and, where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Notice.